Children's Mercy KC

Clinical Trial Coverage Analyst

Requisition ID
Requisition Post Information* : Posted Date
7 months ago(5/4/2021 10:26 AM)
Posting Category
Day shift
Work Type
Full Time
Work Days
FLSA Status
Location : Name
Recruiter : Full Name: First Last
Julie Aust
Recruiter : Email

Thanks for your interest in Children's Mercy!

Do you envision finding a meaningful role with an inclusive and compassionate team? At Children’s Mercy, we believe in making a difference in the lives of all children and shining a light of hope to the patients and families we serve. Our employees make the difference, which is why we have been recognized by U.S. News & World Report as a top pediatric hospital, for eleven consecutive years.


Children’s Mercy is in the heart of Kansas City – a metro abounding in cultural experiences, vibrant communities and thriving businesses. This is where our patients and families live, work and play. This is a community that has embraced our hospital and we strive to say thanks by giving back. As a leader in children’s health, we engage in meaningful programs and partnerships throughout the region so that we can improve the lives of children beyond the walls of our hospital.




A Clinical Trials Coverage Analyst is responsible for reviewing clinical research protocols, Informed Consent Forms, Clinical Trial Agreements, and other relevant study-related documents. The Coverage Analyst determines whether proposed clinical research studies are a qualifying clinical trial as defined by the Medicare Clinical Trial Policy (NCD 310.1), while also being cognizant of Medicare/Medicaid Benefit Policies, third-party Medical Benefit Policies, relevant National Coverage Determinations (NCDs) and Local Coverage Determinations (LCDs), Code of Federal Regulations (CFRs), state laws, professional practice guidelines, claims denial reports from the Institution and, when necessary, consult with the Medicare Administrative Contractor (MAC) for the region. The Coverage Analyst will create a billing justification plan or 'coverage analysis' to reflect which medical procedures/services may be 'Routine Cost' and billable to patient insurance and which should be billed to the study sponsor. The Coverage Analyst will develop coverage analysis or billing risk analysis on investigator-initiated, industry-sponsored, and non-industry sponsored clinical trials across multiple disciplines and clinical conditions. He/she will also work directly with the study sponsor or CRO to develop/negotiate study budgets and payment terms during the initial study start-up phase as well as during the study for protocol amendments to ensure site budgets account for all changes to study plans. In addition, the Coverage Analyst develops preliminary internal study budgets to look at financial feasibility and may provide guidance to the study team or leadership based on their analysis. He/she must also ensure that all study-related costs are captured and the study budget aligns with the coverage analysis, Informed Consent Form(s), and Clinical Trial Agreement through a process of document concordance. The Coverage Analyst collaborates with Principal Investigators, project managers, study coordinators, investigational pharmacists, and other research and administrative staff to further develop coverage analysis billing plans and confirm procedural codes (CPT and HCPCS) and non-coded services (e.g. effort and supplies). The position integrates diverse elements of clinical trial management and requires creativity, teamwork, and collegiality to develop and maintain sound fiscal and related administrative systems and ensure billing compliance in a highly regulated atmosphere. This position is responsible for ensuring institutional research activity billing compliance with all applicable federal, state, and local laws, rules, regulations and policies and institutional policies and standard operating procedures.


At Children’s Mercy, we are committed to ensuring that everyone feels welcomed within our walls. A successful candidate for this position will join us as we strive to create a workplace that reflects the community we serve, as well as our core values of kindness, curiosity, inclusion, team and integrity.



Additionally, it’s important to us that we remain transparent with all potential job candidates. Because we value the safety of the patients and families we serve, as well as the Children’s Mercy staff, we want to let you know that the seasonal influenza and COVID-19 vaccines are a condition of employment for all employees in our organization. New employees must be willing to be vaccinated if found non-immune to measles, mumps, rubella (MMR) and chicken pox (varicella) and/or without evidence of tetanus, diphtheria, acellular pertussis (Tdap) vaccination since 2005. If you become a finalist for this position, and have any concerns about receiving these vaccines, medical and/or religious exemptions can be further discussed with Human Resources.



  • Creates full internal budget and coverage analysis for every study regardless of funding source (e.g., industry, government or other identified funding source, or the absence of an identified funding source). Stays abreast of all the relevant billing rules and guidance. Serve as an expert resource to management with regards to research due diligence as it relates to Medicare, Medicaid, Children?s Health Insurance Program (CHIP), Medicare Clinical Trial Policy (NCD 310.1), National and Local Coverage Determinations (NCDs LCDs), Code of Federal Regulations (CFRs), state laws, and professional practice guidelines. Coordinates with study teams and with appropriate ancillary/support units on pricing to create budgets. Knowledge of clinical research, study design, medical terminology, and coding (e.g. CPT, HCPCS, ICD-10). Knowledge of regulatory, financial and administrative requirements of billing for clinical trials. Ability to rapidly research online resources for information supporting proposals (e.g. CMS,, NIH, etc.) and to access scientific literature/journals (e.g. NCBI, PubMed, UpToDate, Lexicomp, etc.), and the ability to learn new systems with ease. Ability to research and interpret information from multiple professional practice guidelines (e.g. AAP, NCCN, AHRQ, etc.) to abstract salient information related to services provided on a clinical trial and communicate findings to study team.
  • Ensure the research billing department is utilizing the billing grid appropriately resulting in appropriate invoicing. Provide guidance to them to identify, analyze and resolve issues related to research billing and to resolve claims requiring edits, claims submitted in error or returned claims. Prepare and submit reports regarding research billing compliance.
  • Review amendments to either the contract or the protocol for language that will impact the budget, coverage analysis or billing plan and revise appropriately. Assists with budget negotiations for the Industry sponsored contracts. Perform a review provide comments regarding draft Informed Consent Form (ICF), pertaining to cost language.
  • Completes other related duties training as assigned in order to meet the goals of the department and institution. Identifies and communicates funding gaps on a study to appropriate leadership in a timely manner.


  • Bachelor's Degree or 3-5 years experience

Starting Pay

Our pay ranges are market competitive. The pay range for this job begins at $25.71, but your offer will be determined based on your education and experience.


EEO Employer/Disabled/Vet

Children’s Mercy hires individuals based on their job skills, expertise and ability to maintain professional relationships with fellow employees, patients, parents and visitors. A personal interview, formal education and training, previous work experience, references and a criminal background investigation all are factors used to select the best candidates. The hospital does not discriminate against prospective or current employees based on the race, color, religion, sex, national origin, age, disability, creed, genetic information, sexual orientation, gender identity or expression, ancestry or veteran status. A drug screen will be performed upon hire. Children’s Mercy is smoke and tobacco free.


Our commitment to Diversity & Inclusion

CM is committed to creating a diverse and inclusive workforce. Our patients and families come from all walks of life, and so do we. We know that our greatest strengths come from the people who make up our team so we hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our hospital stronger and our patient care more compassionate.

If you share our values and our enthusiasm for service, you will find a home at CM. In recruiting for our team, we welcome the unique contributions that you can bring, including education, ideas, culture, ethnicity, race, sex, sexual orientation, gender identity and expression, national origin, age, languages spoken, veteran status, color, religion, disability and beliefs.



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